The Program Assistant is responsible for providing administrative support to the Tri-Cities Local Immigration Partnership.
Key Duties & Responsibilities:
- Provides administrative assistance to the Tri-Cities LIP council, working group, advisory table, and executives
- Takes meeting minutes and develops reports and action plans as needed
- Oversees financial aspects of the partnership including purchasing, processing invoices, and reconciliation of the budget
- Collaborates with community partners, advisory table members, and the general public by providing information and assisting with requests on an as-needed basis
- Ensures Tri-Cities LIP and partner information is organized, analyzed, presented, and distributed in accordance with the annual communications plan
- Maintains Tri-Cities LIP communication platforms including website, social media, and e-newsletters on an ongoing basis
- Works with the Tri-Cities LIP Manager Program Manager and Program Coordinator to plan, oversee and implement all aspects of community engagement initiatives such as events, community forums, projects, and dialogues
- Monitors event production plans and, arranges logistics with multiple stakeholders such as steering committees, venue and catering contractors, and equipment rentals
- Supports volunteers and contractors who participate in events, committees and/or projects
- Addresses immediate requests and makes referrals to agency, community, and government resources and providing information as appropriate
- Other related duties as assigned by the Program Manager
